Top 7 Real Estate Transaction Management Software Tools [2021]

A good real estate transaction management software helps streamline your workflow with less paperwork and increased automation. Less paperwork means deals get closed faster leaving you more time to work on new leads.

Emerging Leaders in the real estate industry are adopting software technology to compete with other businesses with confidence.

Today’s robust technology helps you close deals faster than you ever thought possible. Some of the top benefits of having real estate transaction management software are:

  • Structured compliance
  • Anytime, anywhere access to files in the cloud
  • Better communication between the agent, client, broker, and admin team
  • Time saved through efficiency and organization

A good transaction management software for real estate brokers will streamline your real estate workflow with less paperwork and increased automation. This means you can close deals faster while earning more commission by working on new leads.

There are many real estate transaction management software available for realtors today. Let’s analyze seven such tools one by one, so you can choose the one best suitable for your business.

7 Best Real Estate Transaction Management Tools

Brokermint

Brokermint is a robust cloud-based back-office solution founded in 2014. It helps brokerages consolidate several legacy back-office single task systems like transaction management, commission tracking, reports/analytics, and agent management.

It also boasts solid client support that includes responsive and knowledgeable customer service, professional services, structured implementation, and an open API.

It helps varied clients like small agency startups and established brokerages to seamlessly manage all aspects of their back-office tasks from one centralized dashboard.

Features

  • Transaction management, commission automation, accounting, reporting, and agent management.
  • Handle agent onboarding which ensures that each agent’s file includes all necessary documentation and licensing.
  • Set custom commissions to reward top performers.
  • Create and track to-do lists and team projects to boost productivity.
  • Manage all contracts and documents together with e-signing capabilities.

CRM Integrations

  1. Propertybase Salesforce Edition
  2. Chime
  3. Follow Up Boss
  4. LionDesk
  5. BoomTown
  6. CINC
  7. Contactually
  8. Inside Real Estate
  9. Tribus

Reviews

Pros

  1. Allows team members to easily pull up documents to view, print, or scan when needed remotely or in the office. Keeps documents secure in individual transactions. Allows transactions to be paperless. - Lori B.
  2. Easy to use and also there are unlimited templates that you can stack into one transaction. Create CDA's and keep internal forms in one place. This software has email capability and audit functionality.  - Sara H.

Cons

  1. One problem is it can't track emails regarding agents’ docs. You also can't save an e-sign document draft, then come and complete it later. The search engine is nowhere to be found on the approval screen. Incomplete transactions should also be red on the approval screen how it has been marked on the transaction screen. - Betty M.
  2. Dislikes are losing uploaded files when you unassign something in order to keep the file together and not require multiple emails asking for multiple signatures. - Jorgette C.

See Brokermint plans.

Transactify

Transactify provides a brokerage management platform along with transaction coordination services to brokerages, teams, and top producing agents.

It provides a central location to robustly manage listings, contracts, and everything related. It also manages tasks for deals to keep them moving and stay on top of all deadlines.

It also makes sure transactions go smoothly and overhead time is reduced on contract and listing-related admin tasks.

Co-founder and COO of Transactify, Alexander Glidden, says, “We believe that a broker’s time is best spent with their agents, and an agent’s time is best spent with their clients; our system exists to make administration quick and easy to allow our users more time to focus on what’s important.”

Features

Brokers say Transactify’s most valuable features are: transaction & task management, commission disbursements, production reports, agent management, review requests, and integrations with products like Follow Up Boss. More features include:

  • Contract/License Management
  • Critical Date Alerts
  • File Sharing
  • Transaction Review

CRM Integrations

Transactify currently integrates natively with FollowUpBoss.

To run their businesses more effectively, most brokerages use several different tools. And this is one of the biggest areas of opportunity - to increase the number of integrations.

Also see: Strengthen your CRM game and take your real estate business to the next level with the top 10 real estate CRM tools available in the market today.

Reviews

What users liked -

  1. “Our team loves Transactify! Having a listing coordinator, transaction coordinator, and over 30 agents on the team, it's a great system to keep everyone informed on the status of a file! Easy and simple to use unlike the other transaction software on the market.” - Adam Olsen, Broker at Arcadi Realty
  2. “I'm able to look at agents' production at a glance whenever I want. We use it when we coach our agents, looking at their lead sources and patterns of growth. And transaction management is so simple and easy to use. I'd recommend it to any team leader or broker that's looking to grow their business and increase their agent's production.” - Ryan Rodenbeck, Broker at Spyglass Realty

What users disliked -

  1. Transactify only integrates with one CRM, i.e. Follow Up Boss. Since broker teams use several different tools for different needs, this is one of the biggest areas of opportunity for them.
  2. Transactify lacks several features necessary to run a business smoothly. These include features like accounting, appointment scheduling, document templates, and electronic signature. Some users also complained about the lack of robust customer support like email, help desk, FAQs, chat/phone support.

Find pricing details here.

SkySlope

SkySlope is a transaction management service that helps agents and brokers store and maintain real estate transaction documents for compliance reasons in one place, safely, for an indefinite amount of time.

They also have an electronic signing application that agents can use to get things digitally signed, thus speeding up the closing process.

Features

SkySlope provides archive access, the capture of digital signatures, and real estate documents audit on a centralized dashboard.

Managers can track emails and view conversations between brokers and clients through a text message tracking functionality.

Users can also view canceled contracts and receive alerts regarding pending and scheduled transactions. It also tracks the status of transactions and gives insights into account history on a unified interface.

Other features include:

  • Document Templates
  • Electronic Signature
  • File Sharing
  • Task Management

CRM Integrations

SkySlope integrates with 11 CRMs presently -

  1. Lone Wolf Back Office
  2. Chime
  3. Booj
  4. CINC
  5. Moxiworks
  6. kvCORE
  7. Wise Agent
  8. Core BackOffice
  9. Adwerx
  10. Emphasys Software
  11. Zipi

Reviews

What users liked -

  1. “The best file management system with an amazing support team. This is a great program whether you're a solo broker-owner or if you own and manage multiple locations/agents.” - Iris W.
  2. “Super user-friendly with a minimal learning curve, love that an individual Skyslope email is created for each transaction, assign, email and log capabilities are outstanding.” - Marianne M.

What users disliked -

  1. “So far I have no cons except at the beginning of the setup stages they weren't able to pull the real estate forms yet so I still had to use Form Simplicity and then transfer them over but that was resolved quickly.” - Erica Z.
  2. “I do not like the fact that we have to move our documents over from Instanet Forms. I wish all of our core documents were accessible in SkySlope for one-stop access.” - Brian D.

Pricing details are not disclosed.

SISU

Sisu is a real estate software designed to provide sales engagement and transaction management to brokerages.

It helps teams track all transactions in one place and doubles up as a project & document management tool, allowing them to manage and oversee transactions easily.

Features

Sisu helps build a task list for many things like new listings, buyer contracts, seller contracts, referrals, new builds, etc

This online real estate CRM system offers a client database, contact management, lead management, website management in one place.

Sisu features include:

  • Reporting - lead source ROI, activity log
  • Document management & file sharing
  • Task management
  • Sales leaderboards & gamification
  • Commission management & transaction review

CRM Integrations

  1. Chime
  2. CINC
  3. BoomTown
  4. Follow Up Boss
  5. Sierra Interactive
  6. Firepoint

Reviews

What users liked -

  1. “I love the transaction management and the way they visualize and gamify the data. My agents are competitive about the sales challenges. It's made for a really fun culture. I also love reporting and being able to forecast my income. The dashboards are always up on one TV in my office while the contests are upon another.” - Spring B.
  2. “If accountability and performance tracking is a high priority, it would be even helpful for solo agents”. - excerpt from a real estate blog.

What users disliked -

  1. “Not user-friendly, difficult to connect with required programs such as Skyslope and Boomtown. Inability to function as marketed. Expensive.” - Marianne M.
  2. “A large share of Sisu’s features is actually tailored to real estate teams, such as, for example, creating challenges and tracking key performance indicators of different agents that are part of your team. As a solo agent, you wouldn’t need all of these features and may overpay.” - excerpt from a real estate blog.

Find pricing details here.

Transactions (zipForm Edition)

Transactions (zipForm Edition) is digital transaction management and productivity suite. It allows a broker, agent, or transaction coordinator the ability to have a degree of consistency working as a team.

It tracks and manages transaction information and activities, from listing through closing, offering transparency and risk mitigation along the way.

Features

Transactions let users fill out forms and start transactions in lesser time. Users can build customizable forms and clauses to add to existing forms.

It boasts of providing deals and documents in an easily accessible online place. They also provide a back-office solution where users can send details and changes to the brokerage as they happen.

More features include:

  • Agent connection
  • E-Signature
  • Partner integration
  • Reporting
  • Listing upload
  • Digital title orders

CRM Integrations

Transactions integrate only with its in-house CRM known as zipCRM currently.

Reviews

What users liked -

“The tool revolutionized electronic signature/form completion. The interface is easy to use (not only to agents but also on the client-side as well). It is very clean, and it's simple to go in and do what I need to do.” - A real estate broker

What users disliked -

“Support is terrible. They do not allow you to have control over the seats in your account. One time it took me over a week to get an agent added and with access. This caused this agent to almost lose a deal because they had to handwrite out the contract.” - James B., Broker, Owner

Pricing details are not disclosed.

Monday.com

Monday.com provides a platform where teams create workflow apps to run their processes, projects, and everyday work.

Teams shape their workflows and projects, code-free. It saves them from manual grunt work and connects them in a collaborative workspace.

Features

Features include:

  • Customizable workflow templates
  • Time tracking to meet deadlines
  • Automation to eliminate manual work
  • Dashboards to gain insights

CRM Integrations

Monday has a Zapier integration which allows one to integrate it with any CRM that is on Zapier.

Reviews

What users liked -

  1. “We use Monday for daily work on transactions, ongoing projects, and special projects. This tool has allowed us to collaborate and communicate in a more effective and efficient manner. Our projects run more smoothly and everyone is up to date. The app is also a great feature that we utilize daily. Being out in the field, the app allows us to update projects and communicate with teams on the fly. We would highly recommend Monday, it has been a valuable addition to our organizational tools.” - Lori G.
  2. “The thing I like most about Monday is how visual it is and how easy it is to start adding things in the CRM. It has many different view options and can easily manage projects and tasks using Monday.” - Hayato H.

What users disliked -

  1. “I didn’t like the price, it seems expensive as a start-up or small business to keep all the subscriptions needed to run a small business. I found a free version (limited functionality, but everything I need).” - Barry-John W.
  2. “Most pipelines/views are horizontal, which means A LOT of scrolling to the right. I also didn't make a ton of use of the reporting functionality.” - Justine C.

Find pricing details here.

Dotloop

Dotloop is a robust platform designed to streamline collaboration by consolidating compliance, storage, form management, eSignatures, and more.

It currently supports more than 9,000 brokerages and teams across the U.S. and Canada and touches more than 50% of all U.S. real estate transactions. It also has a mobile app.

Features

Dotloop provides an all-in-one platform that helps teams to get deals done and streamline business with real-time visibility into their transactions. The list of features include:

  • Real-time visibility with reporting tools like dotloop Charts and Report Builder.
  • Compliance with custom workflows built around existing processes.
  • Loop Templates lets agents deliver a consistent client experience that generates more referral business.
  • Brand tools like logo and colors customization.
  • Cloud storage to minimize document storage costs.

CRM Integrations

Dotloop integrates with 10+ CRMs presently -

  1. Follow Up Boss
  2. BoomTown
  3. CINC
  4. RealGeeks
  5. Liondesk
  6. Chime
  7. Realvolve
  8. Propertybase
  9. Inside Real Estate
  10. Cloze
  11. Moxiworks
  12. Big Purple Dot
  13. Contactually
  14. Wise Agent

Reviews

What users liked -

  1. “The versatility, I can use it from my laptop, tablet, or phone, and its user friendly and it’s great when you need to integrate everyone in the deal. Love and recommend it to all.” - Monica G.
  2. “Dotloop has a clean, intuitive interface (especially after their most recent design update). It helped our small team clear over a big hurdle of allowing our ops team to efficiently manage transactions while simultaneously allowing our agents to check on progress with as little friction as possible. Dotloop made it possible for our team to finally forego paper files and transact fully in the cloud.” - Josh C.

What users disliked -

  1. “If you make a mistake on a form and send it out, fixing the mistake erases all signatures and you have to resend. Understandable why this occurs but can become frustrating.” - David C.
  2. “Concerned that our customer's data is no longer private and they are discouraging our clients from using us as professionals. For that reason, I don't know how long I will stay with it.” - Jenifer S.

Find pricing details here.

Choosing a transaction management software

Choosing the right transaction management software can be both a challenge and an opportunity for a real estate business.

But a real estate transaction management is vital to any business in closing deals faster.

Hope this article helps you make an informed decision while choosing the best transaction management software for your real estate team.

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